Privacy Policy

Last updated: April 2026

This privacy policy explains how your personal information is collected, used, and protected when you use this website (richardholliscowes.co.uk) in connection with the campaign of Richard Hollis for election to the Isle of Wight Council, Cowes North ward.

This policy is provided in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the Data Use and Access Act 2025, and the Privacy and Electronic Communications Regulations 2003 (PECR).

Data controller

The data controller for this website is Richard Hollis. This means Richard Hollis is responsible for deciding how your personal data is processed and for what purposes.

Campaign contact details:
Richard Hollis
22 Castle Road, Cowes PO31 7QZ
Email: contact@richardholliscowes.co.uk
Phone: 07375 221 971

This website constitutes digital campaign material. In accordance with the Elections Act 2022, it is promoted and published by Ursula Hollis on behalf of Richard Hollis, both of 22 Castle Road, Cowes PO31 7QZ.

What data we collect

We may collect the following information when you interact with this website:

• Contact form submissions: your name, email address, and the content of your message when you use the "Get in Touch" form.
• Cookies: small text files placed on your device to help the website function correctly. See our Cookie Policy for full details.

We do not collect any special category data as defined under Article 9 UK GDPR (such as political opinions, health data, racial or ethnic origin, or religious beliefs). We do not use analytics tracking, advertising cookies, or social media tracking on this website.

No electoral register data is processed through this website. This site does not access, store, or display any data obtained from the electoral register.

How we use your data

We use the personal information you provide solely for the following purposes:

• To respond to your enquiry submitted through the contact form.
• To ensure the website functions correctly.

We will not use your data for any other purpose, including political campaigning, direct marketing, email newsletters, or voter outreach, unless you have given separate, explicit consent to receive such communications in compliance with PECR 2003.

Legal basis for processing

Under UK GDPR, we process your personal data on the following legal bases:

• Article 6(1)(a) Consent: when you submit the contact form, you actively consent to us processing your name and email address to respond to your enquiry. You may withdraw this consent at any time by contacting us.
• Article 6(1)(f) Legitimate interest: to ensure the proper technical functioning of this website, including the use of strictly necessary cookies.

How we store your data

Contact form submissions are sent directly to us by email and stored on our email server. Data is retained only for as long as necessary to respond to your enquiry and for a reasonable period afterwards (no longer than 12 months, or until the conclusion of the election period, whichever is sooner). After this period, data will be securely deleted.

We do not store your personal data in any database, CRM system, or third-party marketing platform.

All data is stored within the United Kingdom. We do not transfer personal data outside of the UK.

Who we share your data with

We do not share your personal data with any third party. Your information is not sold, traded, or passed to any political party, organisation, or commercial entity.

The only third parties who may have incidental access to data in the course of providing services are:

• Website hosting provider: Apex Dev Studio, who host this website on UK-based servers.
• Email provider: for the delivery of contact form submissions.

These third parties process data only in accordance with our instructions and are subject to appropriate contractual safeguards.

Automated decision-making

We do not carry out any automated decision-making or profiling as defined under Article 22 UK GDPR. No decisions affecting you are made by automated means.

Cookies

This website uses a small number of cookies to function. These are limited to strictly necessary and functional cookies. We do not use analytics, tracking, advertising, or social media cookies. For full details, please see our Cookie Policy.

Your rights

Under UK GDPR, you have the following rights regarding your personal data:

• Right of access (Article 15): you can request a copy of the personal data we hold about you.
• Right to rectification (Article 16): you can ask us to correct any inaccurate data.
• Right to erasure (Article 17): you can ask us to delete your personal data at any time.
• Right to restrict processing (Article 18): you can ask us to limit how we use your data.
• Right to data portability (Article 20): you can request your data in a commonly used, machine-readable format.
• Right to object (Article 21): you can object to us processing your data.
• Right to withdraw consent: you can withdraw your consent at any time by contacting us. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

To exercise any of these rights, please contact us using the details above. We will respond to your request within one month in accordance with UK GDPR requirements.

Complaints

If you are not satisfied with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Website: ico.org.uk
Helpline: 0303 123 1113

Changes to this policy

We may update this privacy policy from time to time to reflect changes in law or our practices. Any changes will be posted on this page with an updated "Last updated" date.